Work is an important part of our life. We spend a significant amount of time at work and therefore, it is important to feel fulfilled. Sometimes we find new opportunities, a better pay or we just don't feel the excitement in our current position anymore. This is nothing bad - it is normal. In fact, it is healthy to seek new challenges.
Leaving a team - and sometimes friends - that we worked with for many years can be difficult. Emotions playing a big part of the decision-making process and everything following. After the decision is made, it needs to be communicated to your manager, HR partner, and your team. Finding the right words can be challenging.
A good way to communicate your thoughts in a clear and understandable message is via written words. However, I would recommend to directly talk with key people before sending any written communication. After the written communication is sent, it is good practice to offer verbal communication with the team and to answer questions.
Finding the right structure
The general structure should reflect the following:
- Simple but personal greeting
- Reason for your message
- Brief description of the situation
- End date - if the end date longer than notice period, explain why
- What is next for the team?
- What is next for the person departing?
- Summary of own and team achievements
- Gratitude and appreciation
- Contact information
- Simple but personal salute
Finding the right words
In following is an example message to send:
Dear team, fellows, and friends,
After [number of years] years working with you on [key mission of the team], it’s with a heavy heart that I share with you my decision to leave [company name].
My last day will be [last day date]. I want to make sure that [reason for the last day date when it is later than required].
I have decided to pursue an opportunity to focus on [short description of new opportunity]. It was great to work with fantastic and talented people like you are! You make [company name] a great environment to be in.
I started as a [role name] in [start year] and I had the opportunity to experience [key challenges]. Being part of [key accomplishment]. Topics like [achievements with the team] became strong core competencies of that team. I’m honored to be part of this journey and I’m proud of what we achieved!
If you are interested to stay in touch with me please feel free to reach me at [email address, LinkedIn, phone number].
Thank you for [...],
A good attitude
Be authentic and most importantly - be professional. Resigning from a position can trigger emotional reactions - positive and negative. It is important to make it as easy as possible for your team and yourself. The following can help achieve that:
- Always stay positive
- Accommodate and offer help
- Don't blame or don't bad-mouth
- Leave on a positive note
- Help with the transition
- Smile :-)
You have questions about this post? Would you like me to write more about a similar topic? You think something is missing in this post? Leave a comment or E-Mail me at Blog@Steven-Geller.com